Best Two Weeks Notice Letter

How to Start Your Two Weeks Notice Letter

Begin with a professional greeting and an introduction that states the purpose of your letter, which is to resign from your position. Use a separate paragraph for the introduction and do not mention it explicitly.

Example:

Greeting [Manager’s Name],

Please accept this letter as formal notice of my resignation from my position at [company name].

Write a Clear Explanation

In the second paragraph, explain your reasons for resigning. Keep your explanation brief and professional. If possible, offer to help during the transition period. Use a separate paragraph for the explanation and do not mention it explicitly.

Example:

While I enjoyed my time at [company name], I have decided that it is time to move on to a new opportunity. I am available to assist in the transition and will ensure that all my responsibilities are taken care of during my remaining two weeks.

Offer to Provide Assistance

Offering to help during the transition period is always appreciated by managers and colleagues. Show that you are willing and able to work with the company until the end of your two weeks notice period.

Example:

I am willing to assist in training and finding a replacement, and I’m committed to ensuring that all my projects are completed on time. I am available to work with you to create a smooth transition process.

Express Gratitude

It’s important to thank your employer and colleagues for the opportunities and experiences you’ve had while working for the company. Expressing gratitude can leave a positive impression and maintain your professional reputation.

Example:

I want to thank you and the company for the opportunities provided to me during my time here, and I’m grateful for the experiences I’ve had. I appreciate the support and guidance provided by my colleagues and superiors.

Choose the Right Complimentary Close

The complimentary close should be professional and respectful. Choose a suitable closing phrase that leaves a positive impression.

Example:

Thank you for your understanding.

Best regards,

Sincerely,

Thank you and best regards,

Q: Should I give a reason for resigning in my two weeks notice letter?

A: While not required, giving a reason for resigning can be helpful. It can show that you are leaving for valid reasons and can help to maintain a positive professional reputation. However, keep it brief and professional.

Q: How do I address my two weeks notice letter?

A: Address your letter to your direct manager or supervisor. Use a professional greeting such as “Dear [Manager’s Name]” or “Greetings [Manager’s Name]”.

Q: Should I provide an explanation for my resignation?

A: Yes, it’s important to provide a brief and professional explanation for your resignation. Explain the reason behind your decision and any steps you will take to help with the transition period.

Q: How long should my two weeks notice period be?

A: Two weeks is the standard notice period for most companies. However, check your employment contract or company policy for specific requirements.

Q: Should I offer to help during the transition period?

A: Yes, offering to help during the transition period can leave a positive impression and maintain your professional reputation. Show that you are willing to assist in the training and transition of your replacement.

Q: Can I send my two weeks notice letter through email?

A: While it’s better to resign in person or through a printed letter, sending an email resignation letter is acceptable in some situations. However, make sure to follow up with a printed letter or in-person resignation if possible.