If you are unable to collect your documents in person, you can give authorization to someone else to collect them on your behalf. This is where an authorization letter comes in handy. This letter grants permission to another person to collect your documents from the concerned authority. In this article, we will provide you with some authorization letter templates to collect documents that you can use as a reference.
An authorization letter is a legal document that allows someone else to act on your behalf. When you are unable to collect your documents in person, you can authorize another person to do so. This can be done by writing an authorization letter to the concerned authority. The letter should clearly state the details of the person who is authorized to collect the documents. It should also mention the reason for the authorization and the duration for which the authorization is valid.
The authorization letter should be signed by the person who is giving the authorization and should be supported by a valid ID proof. The authorized person should also carry a valid ID proof while collecting the documents. The authorization letter templates provided below can be edited as per your requirements.
Tips for Writing an Authorization Letter to Collect Documents
Here are some tips to keep in mind while writing an authorization letter:
- Clearly state the name of the person who is authorized to collect the documents.
- Provide details of the documents that need to be collected.
- Mention the reason for the authorization.
- Specify the duration for which the authorization is valid.
- Provide your contact details in case of any queries.
- Sign the letter and support it with a valid ID proof.
Examples of Authorization Letter Templates to Collect Documents
Authorization Letter to Collect Passport
Dear Sir/Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my passport from [Passport Office Name] on my behalf. The passport application reference number is [Reference Number]. The authorization is valid from [Start Date] to [End Date].
Please find enclosed a copy of my ID proof and the ID proof of the authorized person for your reference.
Thank you,
[Your Name]
Enclosures:
1. Copy of ID proof
2. Copy of authorized person’s ID proof
Authorization Letter to Collect Marksheet
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my marksheet from [Institution Name] on my behalf. The roll number is [Roll Number]. The authorization is valid from [Start Date] to [End Date].
Please find enclosed a copy of my ID proof and the ID proof of the authorized person for your reference.
Thank you,
[Your Name]
Enclosures:
1. Copy of ID proof
2. Copy of authorized person’s ID proof
Authorization Letter to Collect Driving License
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my driving license from [Driving License Office Name] on my behalf. The license application reference number is [Reference Number]. The authorization is valid from [Start Date] to [End Date].
Please find enclosed a copy of my ID proof and the ID proof of the authorized person for your reference.
Thank you,
[Your Name]
Enclosures:
1. Copy of ID proof
2. Copy of authorized person’s ID proof
Authorization Letter to Collect Degree Certificate
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my degree certificate from [Institution Name] on my behalf. The roll number is [Roll Number]. The authorization is valid from [Start Date] to [End Date].
Please find enclosed a copy of my ID proof and the ID proof of the authorized person for your reference.
Thank you,
[Your Name]
Enclosures:
1. Copy of ID proof
2. Copy of authorized person’s ID proof
Authorization Letter to Collect Salary Slip
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my salary slip from [Company Name] on my behalf. The authorization is valid from [Start Date] to [End Date].
Please find enclosed a copy of my ID proof and the ID proof of the authorized person for your reference.
Thank you,
[Your Name]
Enclosures:
1. Copy of ID proof
2. Copy of authorized person’s ID proof
Authorization Letter to Collect Bank Statement
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my bank statement from [Bank Name] on my behalf. The account number is [Account Number]. The authorization is valid from [Start Date] to [End Date].
Please find enclosed a copy of my ID proof and the ID proof of the authorized person for your reference.
Thank you,
[Your Name]
Enclosures:
1. Copy of ID proof
2. Copy of authorized person’s ID proof
Authorization Letter to Collect Visa
Dear [Recipient’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my visa from [Embassy Name] on my behalf. The visa application reference number is [Reference Number]. The authorization is valid from [Start Date] to [End Date].
Please find enclosed a copy of my ID proof and the ID proof of the authorized person for your reference.
Thank you,
[Your Name]
Enclosures:
1. Copy of ID proof
2. Copy of authorized person’s ID proof
Frequently Asked Questions (FAQs)
Can I authorize someone else to collect my documents?
Yes, you can authorize someone else to collect your documents on your behalf. This can be done by writing an authorization letter to the concerned authority.
What should be included in an authorization letter to collect documents?
An authorization letter to collect documents should clearly state the details of the person who is authorized to collect the documents, the reason for the authorization, and the duration for which the authorization is valid. It should also be signed by the person who is giving the authorization and supported by a valid ID proof.
Can I edit the authorization letter templates provided in this article?
Yes, you can edit the authorization letter templates provided in this article as per your requirements.
Do I need to provide my contact details in the authorization letter?
It is recommended to provide your contact details in the authorization letter in case of any queries.
Do I need to provide a copy of my ID proof and the authorized person’s ID proof in the authorization letter?
Yes, it is recommended to enclose a copy of your ID proof and the authorized person’s ID proof in the authorization letter for reference.
Is it mandatory for the authorized person to carry a valid ID proof while collecting the documents?
Yes, it is mandatory for the authorized person to carry a valid ID proof while collecting the documents.
Is an authorization letter a legal document?
Yes, an authorization letter is a legal document that allows someone else to act on your behalf.
Conclusion
An authorization letter is a useful tool when it comes to collecting your documents from the concerned authority. It provides legal permission to someone else to act on your behalf. The templates provided in this article can be used as a reference for writing an authorization letter to collect documents. Keep in mind the tips provided above while writing the letter and ensure that you enclose a copy of your ID proof and the authorized person’s ID proof in the letter.