If you are unable to pick up your passport in person, you can authorize someone to do it for you. This is where an authorization letter comes in, allowing another person to collect your passport on your behalf. In this article, we will provide you with tips and examples of an authorization letter sample to pick up a passport, which you can edit as needed.
Tips for Writing an Authorization Letter Sample to Pick Up Passport
Before writing an authorization letter, it is important to keep the following tips in mind:
- Include your full name, address, and contact number in the letter.
- Provide the full name and contact details of the person you are authorizing.
- State the purpose of the letter and the date when the passport will be collected.
- Attach a copy of your passport and any other necessary identification documents.
- Make sure the letter is signed and dated by you.
Authorization Letter Sample to Pick Up Passport Examples
Authorization Letter for Family Member to Pick Up Passport
Dear (insert name of embassy official),
I, (insert your name), am unable to pick up my passport due to unforeseen circumstances. I hereby authorize my (insert relationship), (insert authorized person’s name), to collect my passport on my behalf. The purpose of this letter is to request that (insert authorized person’s name) be given permission to collect my passport from your office on (insert date).
Attached to this letter are copies of my passport and other forms of identification for your reference. I will greatly appreciate it if you could assist (insert authorized person’s name) in the passport collection process.
Thank you for your kind assistance.
Sincerely,
(Insert your signature and printed name)
Authorization Letter for Spouse to Pick Up Passport
Dear (insert name of embassy official),
I, (insert your name), am writing to authorize my spouse, (insert authorized person’s name), to collect my passport on my behalf. I am unable to do so myself due to unforeseen circumstances. The purpose of this letter is to request that my spouse be granted permission to collect my passport on (insert date) from your office.
Enclosed with this letter are copies of my passport and identification documents for your reference. I would greatly appreciate it if you could assist my spouse in the passport collection process. Should there be any additional requirements, please do not hesitate to contact me at (insert contact number).
Thank you for your kind assistance.
Sincerely,
(Insert your signature and printed name)
Authorization Letter for Friend to Pick Up Passport
Dear (insert name of embassy official),
I, (insert your name), am unable to pick up my passport due to unforeseen circumstances. I hereby authorize my friend, (insert authorized person’s name), to collect my passport on my behalf. This letter serves as a request that my friend be granted permission to collect my passport from your office on (insert date).
Enclosed with this letter are copies of my passport and other identification documents for your reference. I would greatly appreciate it if you could assist my friend in the passport collection process. Please feel free to contact me at (insert contact number) should you require any further information.
Thank you for your kind assistance.
Sincerely,
(Insert your signature and printed name)
Authorization Letter for Employee to Pick Up Passport
Dear (insert name of embassy official),
I, (insert your name), am unable to collect my passport due to work commitments. I hereby authorize (insert authorized person’s name), one of my employees, to collect my passport on my behalf. The purpose of this letter is to request that (insert authorized person’s name) be granted permission to collect my passport from your office on (insert date).
Enclosed with this letter are copies of my passport and identification documents for your reference. I would greatly appreciate it if you could assist (insert authorized person’s name) in the passport collection process.
Thank you for your kind assistance.
Sincerely,
(Insert your signature and printed name)
Authorization Letter for Parent to Pick Up Passport
Dear (insert name of embassy official),
I, (insert your name), am unable to collect my passport due to unforeseen circumstances. I hereby authorize my parent, (insert authorized person’s name), to collect my passport on my behalf. The purpose of this letter is to request that my parent be granted permission to collect my passport from your office on (insert date).
Enclosed with this letter are copies of my passport and identification documents for your reference. I would greatly appreciate it if you could assist my parent in the passport collection process. Please do not hesitate to contact me at (insert contact number) should you require any further information.
Thank you for your kind assistance.
Sincerely,
(Insert your signature and printed name)
Authorization Letter for Representative to Pick Up Passport
Dear (insert name of embassy official),
I, (insert your name), am unable to collect my passport due to unforeseen circumstances. I hereby authorize (insert authorized person’s name), my representative, to collect my passport on my behalf. The purpose of this letter is to request that my representative be granted permission to collect my passport from your office on (insert date).
Enclosed with this letter are copies of my passport and other identification documents for your reference. I would greatly appreciate it if you could assist (insert authorized person’s name) in the passport collection process. Should there be any additional requirements, please do not hesitate to contact me at (insert contact number).
Thank you for your kind assistance.
Sincerely,
(Insert your signature and printed name)
Authorization Letter for Company Representative to Pick Up Passport
Dear (insert name of embassy official),
I, (insert your name), am unable to collect my passport due to work commitments. I hereby authorize (insert authorized person’s name), a company representative, to collect my passport on my behalf. The purpose of this letter is to request that (insert authorized person’s name) be granted permission to collect my passport from your office on (insert date).
Enclosed with this letter are copies of my passport and identification documents for your reference. I would greatly appreciate it if you could assist (insert authorized person’s name) in the passport collection process. Should you require any further information, please feel free to contact me at (insert contact number).
Thank you for your kind assistance.
Sincerely,
(Insert your signature and printed name)
Frequently Asked Questions about Authorization Letter Sample to Pick Up Passport
Can I pick up my passport without an appointment?
No, you cannot pick up your passport without an appointment. You must schedule an appointment to collect your passport or authorize someone to collect it on your behalf.
Who can I authorize to pick up my passport?
You can authorize anyone to pick up your passport, as long as they have a copy of your authorization letter and identification documents. This can be a family member, friend, colleague, or representative.
What identification documents do I need to provide to authorize someone to pick up my passport?
You need to provide a copy of your passport and any other forms of identification that may be required by the embassy or consulate. The authorized person will also need to bring their own identification documents when collecting your passport.
Do I need to notarize the authorization letter?
It depends on the requirements of the embassy or consulate. Some may require a notarized authorization letter, while others may accept a simple letter signed by you.
Can I authorize someone to pick up my passport if I am not a US citizen?
Yes, you can authorize someone to pick up your passport regardless of your citizenship status. The embassy or consulate will require your passport and identification documents to verify your identity.
What happens if the authorized person loses my passport?
If the authorized person loses your passport, you will need to report it immediately to the embassy or consulate. You may also need to file a police report and apply for a new passport.
Can I change the authorized person if I change my mind?
Yes, you can change the authorized person by writing a new authorization letter and submitting it to the embassy or consulate. Make sure to notify the previous authorized person that they are no longer authorized to pick up your passport.
Conclusion
Writing an authorization letter sample to pick up passport can be simple and straightforward with the right tips and examples. Remember to provide all the necessary information, attach the required identification documents, and sign and date the letter. With these steps in mind, you can authorize someone to collect your passport on your behalf without any hassle.