If you need to get a copy of your NSO birth certificate but cannot do so in person, an authorization letter can allow someone else to obtain it for you. Here is a sample letter that you can use as a guide:
This article provides an authorization letter sample to get NSO birth certificate. The following examples can be used as a starting point for your own letter. Feel free to edit them as needed.
Tips for Writing an Authorization Letter
When writing an authorization letter to get an NSO birth certificate, keep the following tips in mind:
1. Authorization Letter for a Relative
Dear Sir/Madam,
I, [your name], am unable to request my NSO birth certificate in person due to [reason for absence]. As such, I am authorizing my [relationship] [relative’s name] to obtain it on my behalf. Attached to this letter are my valid IDs [your valid IDs].
Thank you for your assistance in this matter.
Sincerely,
[Your name and signature]
2. Authorization Letter for a Friend
Dear Sir/Madam,
I, [your name], am unable to request my NSO birth certificate in person due to [reason for absence]. As such, I am authorizing my friend [friend’s name] to obtain it on my behalf. Attached to this letter are my valid IDs [your valid IDs].
Thank you for your assistance in this matter.
Sincerely,
[Your name and signature]
3. Authorization Letter for an Employee
Dear Sir/Madam,
I, [your name], am unable to request my NSO birth certificate in person due to [reason for absence]. As such, I am authorizing my [employee’s position] [employee’s name], of [company name], to obtain it on my behalf. Attached to this letter are my valid IDs [your valid IDs].
Thank you for your assistance in this matter.
Sincerely,
[Your name and signature]
4. Authorization Letter for a Spouse
Dear Sir/Madam,
I, [your name], am unable to request my NSO birth certificate in person due to [reason for absence]. As such, I am authorizing my spouse [spouse’s name] to obtain it on my behalf. Attached to this letter are my valid IDs [your valid IDs] and our marriage certificate.
Thank you for your assistance in this matter.
Sincerely,
[Your name and signature]
5. Authorization Letter for a Lawyer
Dear Sir/Madam,
I, [your name], am unable to request my NSO birth certificate in person due to [reason for absence]. As such, I am authorizing my lawyer [lawyer’s name] to obtain it on my behalf. Attached to this letter are my valid IDs [your valid IDs] and a copy of my lawyer’s bar membership ID.
Thank you for your assistance in this matter.
Sincerely,
[Your name and signature]
6. Authorization Letter for a Caregiver
Dear Sir/Madam,
I, [your name], am unable to request my NSO birth certificate in person due to [reason for absence]. As such, I am authorizing my caregiver [caregiver’s name] to obtain it on my behalf. Attached to this letter are my valid IDs [your valid IDs] and a copy of my caregiver’s ID.
Thank you for your assistance in this matter.
Sincerely,
[Your name and signature]
7. Authorization Letter for a Guardian
Dear Sir/Madam,
I, [your name], am a minor and unable to request my NSO birth certificate in person. As such, I am authorizing my legal guardian [guardian’s name] to obtain it on my behalf. Attached to this letter are my valid IDs [your valid IDs] and a copy of my guardian’s ID and court order proving their guardianship.
Thank you for your assistance in this matter.
Sincerely,
[Your name and signature]
Frequently Asked Questions
Can I authorize anyone to request my NSO birth certificate?
Yes, you can authorize anyone to request your NSO birth certificate as long as they are 18 years old and above and have valid IDs.
Do I need to provide any documents along with my authorization letter?
Yes, you need to provide a copy of your valid IDs and any additional documents required by the NSO office, such as a marriage certificate or a court order proving guardianship.
How long does it take to process the request?
The processing time may vary depending on the volume of requests received and the mode of delivery chosen. It usually takes 3 to 7 working days for delivery within the Philippines, and 6 to 8 weeks for delivery overseas.
Can I request for more than one copy of my NSO birth certificate?
Yes, you can request for multiple copies of your NSO birth certificate using the same authorization letter.
What if there is an error in my NSO birth certificate?
If you discover any errors in your NSO birth certificate, you will need to file for a correction. You can do this by submitting a petition for correction at the local civil registry office where the birth was registered.
Can I still request my NSO birth certificate even if I have lost my valid IDs?
If you have lost your valid IDs, you can still request your NSO birth certificate by presenting other supporting documents such as a police clearance or a certification from your barangay captain.
Conclusion
Writing an authorization letter to get your NSO birth certificate is a simple process that can save you time and effort. By following the tips and examples provided in this article, you should be able to create a letter that meets the requirements of the NSO office and allows someone else to obtain your birth certificate with ease.