If you are unable to collect your certificate in person, you can authorize someone else to collect it on your behalf by writing an authorization letter. This letter must contain specific information and be presented along with valid identification to collect the certificate. In this article, we provide you with an authorization letter sample to collect certificate and related tips.
Tips for Writing an Authorization Letter Sample to Collect Certificate
When writing an authorization letter sample to collect certificate, keep the following tips in mind:
Title: Be Clear and Concise
The title should clearly state the purpose of the letter. Keep it short and to the point.
Detailed Explanation
In the letter, explain in detail what you are authorizing the recipient to do. Include all relevant information such as the recipient’s name, relationship to you, and the purpose of collecting the certificate.
Provide Examples For Reference
You can find many examples of authorization letters online, which can serve as a reference. Edit them as needed to suit your requirements and add your personal touch.
Authorization Letter Sample to Collect Certificate Examples
Authorization Letter Sample to Collect Certificate for Employment
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my employment certificate from [Company Name] on my behalf. [Authorized Person’s Name] is my friend and has been authorized to collect the certificate on my behalf. Enclosed are copies of my passport and National ID card for identification purposes.
Thank you for your cooperation.
Sincerely,
[Your Name]
Authorization Letter Sample to Collect Certificate for Education
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my degree certificate from [University Name] on my behalf. [Authorized Person’s Name] is my sister and has been authorized to collect the certificate on my behalf. Enclosed are copies of my passport and student ID card for identification purposes.
Thank you for your cooperation.
Sincerely,
[Your Name]
Authorization Letter Sample to Collect Certificate for Medical Records
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my medical records from [Hospital Name] on my behalf. [Authorized Person’s Name] is my husband and has been authorized to collect the records on my behalf. Enclosed are copies of my passport and marriage certificate for identification purposes.
Thank you for your cooperation.
Sincerely,
[Your Name]
Authorization Letter Sample to Collect Certificate for Birth Certificate
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my birth certificate from [Birth Registration Office] on my behalf. [Authorized Person’s Name] is my mother and has been authorized to collect the certificate on my behalf. Enclosed are copies of my passport and National ID card for identification purposes.
Thank you for your cooperation.
Sincerely,
[Your Name]
Authorization Letter Sample to Collect Certificate for Passport
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my passport from [Passport Office] on my behalf. [Authorized Person’s Name] is my brother and has been authorized to collect the passport on my behalf. Enclosed are copies of my passport and National ID card for identification purposes.
Thank you for your cooperation.
Sincerely,
[Your Name]
Authorization Letter Sample to Collect Certificate for Driving License
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my driving license from [Department of Motor Vehicles] on my behalf. [Authorized Person’s Name] is my uncle and has been authorized to collect the license on my behalf. Enclosed are copies of my passport and National ID card for identification purposes.
Thank you for your cooperation.
Sincerely,
[Your Name]
Authorization Letter Sample to Collect Certificate for Property Deed
Dear [Recipient Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to collect my property deed from [Land Registry Office] on my behalf. [Authorized Person’s Name] is my wife and has been authorized to collect the deed on my behalf. Enclosed are copies of my passport and marriage certificate for identification purposes.
Thank you for your cooperation.
Sincerely,
[Your Name]
Frequently Asked Questions
Can I authorize anyone to collect my certificate?
No, you cannot authorize anyone to collect your certificate. The person must be authorized by you and should provide valid identification to collect the certificate.
Can I authorize more than one person to collect my certificate?
Yes, you can authorize more than one person to collect your certificate. Include their names and identification details in the authorization letter.
What should I do if I need to change the authorized person?
You need to write a new authorization letter with the updated details and revoke the previous authorization letter.
Can I collect my certificate without an authorization letter?
No, you cannot collect your certificate without an authorization letter if you are unable to collect it in person. The authorized person must present the letter along with valid identification to collect the certificate on your behalf.
Can I collect my certificate on weekends?
It depends on the issuing authority. Check their working hours and days before sending the authorized person to collect your certificate.
How long is the authorization letter valid?
The authorization letter is valid until the date mentioned in the letter. If there is no date mentioned, it is valid for 90 days from the date of issue.
Conclusion
An authorization letter sample to collect certificate is a simple yet essential document that enables someone else to collect your certificate on your behalf. Ensure that you provide all the necessary details in the letter, and the authorized person presents the letter and valid identification to collect the certificate. Follow the tips and examples provided in this article to write an effective and efficient authorization letter.