If you need to authorize someone to transact with the Department of Trade and Industry (DTI) on your behalf, you can use an authorization letter. This document allows another person to act as your representative in dealing with the DTI, whether it’s for registering a business or renewing a permit. To help you create your own authorization letter, here are some tips and examples you can use as a guide.
Tips for Writing an Authorization Letter Sample for DTI
Before you start writing your authorization letter, it’s essential to keep in mind the following tips:
- Use a formal tone and language
- State the purpose of the letter clearly
- Include the name, address, and contact details of the person you’re authorizing
- Specify the duration and limitations of the authorization
- Sign the letter and have it notarized or witnessed
You can find examples of authorization letters online and edit them as needed to fit your specific situation.
Examples of Authorization Letter Sample for DTI
Authorization Letter for Business Registration
Dear Sir/Madam,
I, [Your Name], hereby authorize [Authorized Person’s Name] to register my business with the DTI on my behalf. [Authorized Person’s Name] is allowed to sign any documents, pay fees, and do all other necessary transactions related to the registration process. This authorization is valid for [Duration of Authorization].
Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for Renewal of Business Permit
Dear [DTI Officer’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to renew my business permit with the DTI on my behalf. [Authorized Person’s Name] is allowed to pay the renewal fee and submit all the necessary documents required for the renewal process. This authorization is valid for [Duration of Authorization].
Please let [Authorized Person’s Name] know if there are any additional requirements needed for the renewal.
Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for Change of Business Name
Dear [DTI Officer’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to request for the change of my business name with the DTI on my behalf. [Authorized Person’s Name] is allowed to sign any documents, pay fees, and do all other necessary transactions related to the change of business name process. This authorization is valid for [Duration of Authorization].
Please let [Authorized Person’s Name] know if there are any additional requirements needed for the change of business name.
Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for Cancellation of Business Registration
Dear [DTI Officer’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to cancel my business registration with the DTI on my behalf. [Authorized Person’s Name] is allowed to sign any documents, pay fees, and do all other necessary transactions related to the cancellation process. This authorization is valid for [Duration of Authorization].
Please let [Authorized Person’s Name] know if there are any additional requirements needed for the cancellation.
Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for Requesting Business Information
Dear [DTI Officer’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to request for information about my business from the DTI on my behalf. [Authorized Person’s Name] is allowed to obtain any documents or records related to my business and sign any forms necessary to obtain the information. This authorization is valid for [Duration of Authorization].
Please let [Authorized Person’s Name] know if there are any fees or requirements needed to obtain the information.
Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for Applying for a Certificate
Dear [DTI Officer’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to apply for a certificate of my business from the DTI on my behalf. [Authorized Person’s Name] is allowed to sign any documents, pay fees, and do all other necessary transactions related to the application process. This authorization is valid for [Duration of Authorization].
Please let [Authorized Person’s Name] know if there are any additional requirements needed for the application.
Thank you for your assistance.
Sincerely,
[Your Signature]
Authorization Letter for Filing a Complaint
Dear [DTI Officer’s Name],
I, [Your Name], hereby authorize [Authorized Person’s Name] to file a complaint with the DTI on my behalf. [Authorized Person’s Name] is allowed to sign any documents and do all other necessary transactions related to the complaint process. This authorization is valid for [Duration of Authorization].
Please let [Authorized Person’s Name] know if there are any additional requirements needed for filing the complaint.
Thank you for your assistance.
Sincerely,
[Your Signature]
Frequently Asked Questions
Can I use an authorization letter to register my business with the DTI?
Yes, you can use an authorization letter to allow someone else to register your business with the DTI on your behalf. Just make sure that the letter specifies the person’s name, contact details, and duration of the authorization.
Do I need to have the authorization letter notarized or witnessed?
It’s not always necessary to have the authorization letter notarized or witnessed, but it can make the document more reliable and trustworthy. Consult with the DTI or a legal professional to determine if notarization or witnessing is required in your case.
Can I revoke the authorization letter at any time?
Yes, you can revoke the authorization letter at any time by sending a written notice to the person you authorized and the DTI. Keep in mind that revoking the authorization letter does not cancel any transactions that were already completed by the authorized person before the revocation.
Can I authorize more than one person to transact with the DTI on my behalf?
Yes, you can authorize more than one person to represent you in dealing with the DTI, but you need to specify each person’s name and scope of authority in separate authorization letters.
Can the authorized person sign contracts or agreements on my behalf?
It depends on the scope of authority specified in the authorization letter. If the letter allows the person to sign contracts or agreements, then they can do so on your behalf. However, if the letter does not mention this authority, then they cannot sign any legal documents on your behalf.
Do I need to include the DTI officer’s name and contact details in the letter?
It’s not necessary to include the DTI officer’s name and contact details in the letter unless you’re addressing a specific concern or request. However, you need to address the letter to the DTI and specify the purpose of the letter clearly.
Conclusion
Writing an authorization letter sample for DTI is a simple yet essential task if you need to delegate someone to represent you in dealing with the department. By following the tips and examples provided above, you can create a clear and effective authorization letter that meets your specific needs.