If you’re a parent or guardian who needs to send a child on a trip without being present, you’ll need to write an authorization letter. This letter should be signed by both parents (or guardians) and should include specific details about the child and the trip. Below are some tips and examples to help you write a letter that meets all the necessary requirements.
Tips for Writing an Authorization Letter Sample for Child to Travel
When writing an authorization letter for a child to travel, keep the following tips in mind:
- Include both parents’ or guardians’ signatures.
- Include the child’s full name, date of birth, and passport information.
- Be specific about the travel dates, destination, and purpose of the trip.
- Indicate who will be responsible for the child during the trip and provide contact information.
- Make sure to have the letter notarized.
- You can find examples of these letters online and edit them as needed.
Letter Sample Examples
Authorization Letter Sample for Child to Travel with One Parent
Dear Sir/Madam,
I, [Parent/guardian’s name], give my full consent for my child, [Child’s full name], born on [Child’s date of birth], to travel with [Other parent/guardian’s name] to [Destination], from [Date] to [Date].
[Other parent/guardian’s name] will be responsible for [Child’s full name] during the trip, and I can be contacted at [Phone number/email address] in case of emergency.
Sincerely,
[Parent/guardian’s signature]
Authorization Letter Sample for Child to Travel with Relatives
Dear [Relative’s name],
I, [Parent/guardian’s name], give my full consent for my child, [Child’s full name], born on [Child’s date of birth], to travel with you to [Destination], from [Date] to [Date].
You will be responsible for [Child’s full name] during the trip, and I can be contacted at [Phone number/email address] in case of emergency.
Thank you for taking care of my child.
Sincerely,
[Parent/guardian’s signature]
Authorization Letter Sample for Child to Travel for School Trip
Dear [School official’s name],
I, [Parent/guardian’s name], give my full consent for my child, [Child’s full name], born on [Child’s date of birth], to travel with [School’s name] to [Destination], from [Date] to [Date].
[School’s name] will be responsible for [Child’s full name] during the trip, and I can be contacted at [Phone number/email address] in case of emergency.
Thank you for providing this opportunity for my child.
Sincerely,
[Parent/guardian’s signature]
Authorization Letter Sample for Child to Travel with Non-Parent Adult
Dear [Non-parent adult’s name],
I, [Parent/guardian’s name], give my full consent for my child, [Child’s full name], born on [Child’s date of birth], to travel with you to [Destination], from [Date] to [Date].
You will be responsible for [Child’s full name] during the trip, and I can be contacted at [Phone number/email address] in case of emergency.
Thank you for taking care of my child.
Sincerely,
[Parent/guardian’s signature]
Authorization Letter Sample for Child to Travel Internationally
Dear Sir/Madam,
I, [Parent/guardian’s name], give my full consent for my child, [Child’s full name], born on [Child’s date of birth], to travel internationally to [Destination], from [Date] to [Date].
[Child’s full name] will be accompanied by [Adult’s name] during the trip and will return to the United States on [Date].
Please find attached a copy of [Child’s full name]’s passport and my contact information in case of emergency.
Sincerely,
[Parent/guardian’s signature]
Authorization Letter Sample for Child to Travel with Sports Team
Dear [Coach’s name],
I, [Parent/guardian’s name], give my full consent for my child, [Child’s full name], born on [Child’s date of birth], to travel with [Sport’s team] to [Destination], from [Date] to [Date].
[Sport’s team] will be responsible for [Child’s full name] during the trip, and I can be contacted at [Phone number/email address] in case of emergency.
Thank you for providing this opportunity for my child.
Sincerely,
[Parent/guardian’s signature]
Authorization Letter Sample for Child to Travel with Friends’ Family
Dear [Friends’ family’s name],
I, [Parent/guardian’s name], give my full consent for my child, [Child’s full name], born on [Child’s date of birth], to travel with you to [Destination], from [Date] to [Date].
You will be responsible for [Child’s full name] during the trip, and I can be contacted at [Phone number/email address] in case of emergency.
Thank you for taking care of my child.
Sincerely,
[Parent/guardian’s signature]
Frequently Asked Questions
Can a single parent write an authorization letter for a child to travel?
Yes, a single parent can write an authorization letter for a child to travel. However, it’s recommended that the letter include information about why the other parent is not present and a copy of any court orders or legal documents granting sole custody.
Can a grandparent write an authorization letter for a child to travel?
Yes, a grandparent can write an authorization letter for a child to travel as long as they have legal custody or the parents sign the letter and have it notarized. The letter should include the child’s full name, date of birth, and passport information, as well as the travel dates, destination, and purpose of the trip.
Does the letter need to be notarized?
While it’s not required by law, it’s recommended that the letter be notarized to ensure its validity. Some airlines or travel companies may require a notarized letter, so it’s best to check beforehand.
What information should be included in the letter?
The letter should include the child’s full name, date of birth, and passport information, as well as the travel dates, destination, and purpose of the trip. It should also state who will be responsible for the child during the trip and provide contact information for the parents or guardians.
Can the letter be handwritten?
Yes, the letter can be handwritten, but it’s recommended that it be typed or printed to ensure it’s legible. It’s also important to make sure the letter is signed by both parents or guardians and notarized, if possible.
How far in advance should the letter be written?
It’s recommended that the letter be written at least two weeks before the trip to ensure there’s enough time to have it notarized and to make any necessary changes or corrections.
Conclusion
Writing an authorization letter for a child to travel can be daunting, but if you follow the tips and examples provided above, you can be sure your letter meets all the necessary requirements. Remember to include specific details about the child and the trip, and have the letter signed and notarized for maximum validity.