If you need to authorize someone to request for a PSA (Philippine Statistics Authority) document on your behalf, you can do so by writing an authorization letter. In this article, we’ll provide you with some tips on how to write an effective authorization letter for PSA requests and seven different examples to give you an idea of how to structure your letter.
Tips for Writing an Authorization Letter for PSA
If you’re unsure how to write an authorization letter for PSA, use the following tips to guide you:
Title your Letter Appropriately
Your authorization letter should have a title that accurately reflects the purpose of the letter. For example, if you’re authorizing someone to request a copy of your birth certificate, the title could be “Authorization Letter for Requesting my Birth Certificate from PSA.”
Be Clear and Concise
Your authorization letter should be clear and concise. State your intention to authorize someone to request a PSA document on your behalf, name the person you’re authorizing, and specify the type of document you’re requesting.
Include Relevant Information
In your authorization letter, include relevant information such as your complete name, address, contact number, and a valid ID that the authorized person can present when requesting the document.
Use a Formal Tone
When writing an authorization letter, use a formal tone of voice to convey your professionalism and respect for the recipient.
Provide Examples
There are plenty of samples of authorization letters available online. You can find them and modify them according to your needs.
Revise and Edit
Before sending your authorization letter, make sure to revise and edit it for grammar and spelling errors. You can also have someone else read it for a second opinion.
Sign and Date
Sign and date your authorization letter to make it legally binding.
Authorization Letter for PSA Examples
Authorization Letter for Requesting a Copy of Birth Certificate from PSA
Dear Sir/Madam,
I, (Your Name) hereby authorize (Authorized Person’s Name) to request for a copy of my birth certificate from PSA. The purpose of requesting the birth certificate is (state the purpose). (Authorized Person’s Name) will present his/her valid ID card and a copy of this authorization letter for verification purposes.
Thank you for your assistance in this matter.
Sincerely,
(Your Signature)
(Your Name Typed)
Date: (Date of Signing)
Authorization Letter for Requesting a Copy of Marriage Certificate from PSA
Dear Sir/Madam,
I, (Your Name) hereby authorize (Authorized Person’s Name) to request for a copy of my marriage certificate from PSA. The purpose of requesting the marriage certificate is (state the purpose). (Authorized Person’s Name) will present his/her valid ID card and a copy of this authorization letter for verification purposes.
Thank you for your assistance in this matter.
Sincerely,
(Your Signature)
(Your Name Typed)
Date: (Date of Signing)
Authorization Letter for Requesting a Copy of Death Certificate from PSA
Dear Sir/Madam,
I, (Your Name) hereby authorize (Authorized Person’s Name) to request for a copy of my spouse’s death certificate from PSA. The purpose of requesting the death certificate is (state the purpose). (Authorized Person’s Name) will present his/her valid ID card and a copy of this authorization letter for verification purposes.
Thank you for your assistance in this matter.
Sincerely,
(Your Signature)
(Your Name Typed)
Date: (Date of Signing)
Authorization Letter for Requesting a Copy of CENOMAR from PSA
Dear Sir/Madam,
I, (Your Name) hereby authorize (Authorized Person’s Name) to request for a copy of my Certificate of No Marriage (CENOMAR) from PSA. The purpose of requesting the CENOMAR is (state the purpose). (Authorized Person’s Name) will present his/her valid ID card and a copy of this authorization letter for verification purposes.
Thank you for your assistance in this matter.
Sincerely,
(Your Signature)
(Your Name Typed)
Date: (Date of Signing)
Authorization Letter for Requesting a Copy of Transcript of Records from PSA
Dear Sir/Madam,
I, (Your Name) hereby authorize (Authorized Person’s Name) to request for a copy of my Transcript of Records from PSA. The purpose of requesting the Transcript of Records is (state the purpose). (Authorized Person’s Name) will present his/her valid ID card and a copy of this authorization letter for verification purposes.
Thank you for your assistance in this matter.
Sincerely,
(Your Signature)
(Your Name Typed)
Date: (Date of Signing)
Authorization Letter for Requesting a Copy of Certificate of Live Birth from PSA
Dear Sir/Madam,
I, (Your Name) hereby authorize (Authorized Person’s Name) to request for a copy of my Certificate of Live Birth from PSA. The purpose of requesting the Certificate of Live Birth is (state the purpose). (Authorized Person’s Name) will present his/her valid ID card and a copy of this authorization letter for verification purposes.
Thank you for your assistance in this matter.
Sincerely,
(Your Signature)
(Your Name Typed)
Date: (Date of Signing)
Authorization Letter for Requesting a Copy of Certificate of Marriage from PSA
Dear Sir/Madam,
I, (Your Name) hereby authorize (Authorized Person’s Name) to request for a copy of my Certificate of Marriage from PSA. The purpose of requesting the Certificate of Marriage is (state the purpose). (Authorized Person’s Name) will present his/her valid ID card and a copy of this authorization letter for verification purposes.
Thank you for your assistance in this matter.
Sincerely,
(Your Signature)
(Your Name Typed)
Date: (Date of Signing)
Frequently Asked Questions
Can I use an authorization letter for requesting any type of PSA document?
Yes, you can use an authorization letter to request any type of PSA document, such as birth certificates, marriage certificates, death certificates, and certificates of no marriage.
Can I authorize anyone to request a PSA document on my behalf?
Yes, you can authorize anyone to request a PSA document on your behalf, as long as that person presents a valid ID card and a copy of the authorization letter for verification purposes.
Do I need to include my reason for requesting the PSA document in the authorization letter?
Yes, you should include the reason for requesting the PSA document in the authorization letter so that the authorized person can explain the purpose of the request to the PSA personnel.
Do I need to provide a copy of my ID card in the authorization letter?
No, you don’t need to provide a copy of your ID card in the authorization letter. However, you should include your complete name, address, and contact number so that the PSA personnel can verify your identity.
Do I need to specify the type of PSA document I’m requesting in the authorization letter?
Yes, you should specify the type of PSA document you’re requesting in the authorization letter so that the authorized person knows exactly what to request from the PSA personnel.
Are there any fees for requesting a PSA document?
Yes, there are fees for requesting a PSA document. The fees vary depending on the type of document and the mode of request (online, phone, or in-person).
Conclusion
An authorization letter is a helpful tool for requesting PSA documents when you’re unable to do so yourself. It’s important to write a clear and concise letter that includes all the necessary information for the authorized person to request the document on your behalf. Use our tips and samples as a guide to write an effective authorization letter for PSA requests.