application letter sample for office staff

If you’re applying for a position in an office, your application letter should showcase your skills, experience, and qualifications. Below, you’ll find seven examples of application letters that you can use as a starting point for your own letter. Each letter includes a unique greeting, letter body, and complimentary close, so you can choose the one that best fits your situation. Feel free to edit these examples as needed to create a letter that stands out to potential employers.

Example 1: Application Letter for an Administrative Assistant Position

Dear Hiring Manager,

I’m writing to apply for the administrative assistant position at XYZ Company. With five years of experience in administrative support and a proven ability to manage multiple tasks while meeting deadlines, I’m confident that I have the skills and experience necessary to excel in this role.

In my current position at ABC Inc., I’ve provided high-level administrative support to a team of six executives. I’m skilled in managing calendars, scheduling appointments, and coordinating travel arrangements, and I have experience using a variety of office software programs. I’m also a strong communicator, able to handle phone calls and emails with professionalism and tact.

Thank you for considering my application. I look forward to discussing my qualifications further.


Jane Doe

Tips for Writing an Application Letter for an Office Staff Position

When writing an application letter for an office staff position, there are several things to keep in mind:

  • Research the company and the position before you start writing.
  • Start with a strong opening that grabs the reader’s attention.
  • Highlight your skills and experience, and explain how they make you a good fit for the position.
  • Be concise and to the point, and use clear and simple language.
  • End with a strong closing that encourages the reader to take action.

Frequently Asked Questions

Q: How do I make my application letter stand out?

A: To make your application letter stand out, focus on your unique qualifications and experience. Use specific examples to demonstrate your skills, and tailor your letter to the company and position you’re applying for. Make sure to proofread your letter carefully for spelling and grammar errors.

Q: Should I include my salary requirements in my application letter?

A: It’s generally not necessary to include your salary requirements in your application letter, unless the job posting specifically asks for them. If you’re unsure, you can include a sentence stating that you’re open to discussing salary and benefits during the interview process.

Q: Can I use the same application letter for multiple positions?

A: It’s generally better to tailor your application letter to each position you’re applying for, so it speaks directly to the company’s needs and requirements. However, you can use a template or format that you’ve developed for one letter as a starting point for others.

Q: What should I include in my application letter if I don’t have much experience?

A: If you don’t have much experience in an office setting, focus on your transferable skills, such as organization, communication, and attention to detail. You can also highlight any relevant coursework or volunteer experience.

Q: Should I include references in my application letter?

A: It’s generally not necessary to include references in your application letter, unless the job posting specifically asks for them. You can include a statement such as “references available upon request” at the end of your letter.

Q: Can I follow up on my application after I’ve sent my letter?

A: Yes, you can follow up on your application after you’ve sent your letter. Wait a week or two after submitting your application, then send a polite email or make a phone call to inquire about the status of your application.


An effective application letter is an important part of the job search process. By following these tips and using the examples provided, you can create a letter that showcases your skills and experience while standing out from the competition.