If you are thinking of leaving your current job, a resignation letter is an essential part of the process. This letter serves as formal notice to your employer that you will be leaving your position. In this article, we will provide you with examples of resignation letters and tips on how to write your own.
Examples of Resignation Letters
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Your Position]. I have enjoyed my time working with [Company Name] but have decided to move on due to personal reasons.
Thank you for the opportunity to work with such a great team. I am committed to making this transition as smooth as possible and will work with you to ensure a seamless transfer of my responsibilities.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am submitting my resignation from [Company Name]. I have been offered a new job opportunity that I simply cannot pass up, and as such, I will be leaving my position as [Your Position].
I want to thank you and the entire team for your support and guidance over the years. I have learned so much from this experience and will always look back on my time at [Company Name] fondly.
Sincerely,
[Your Name]
Moving Out of Town
Dear [Manager’s Name],
This letter serves as formal notice of my resignation from [Company Name]. My family and I will be relocating out of town, and as such, I am forced to leave my position as [Your Position].
I want to thank you for your support and guidance during my time at [Company Name]. I have learned so much from this experience, and I will always be grateful for the opportunity to work with such a great team.
Thank you again for everything.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I regret to inform you that due to health reasons, I am resigning from my position as [Your Position] at [Company Name]. The decision to leave was a difficult one, but I cannot continue in my current role given my current health status.
I want to thank you and the entire team for the support and kindness you have shown me during my time at [Company Name]. It has been an honor to work with such a great group of people, and I will always treasure the memories I have made here.
Best regards,
[Your Name]
Retirement
Dear [Manager’s Name],
It is with mixed emotions that I am submitting my resignation from [Company Name]. After [Number] years of dedicated service, I have decided to retire from my position as [Your Position].
I want to thank you and the entire team for the support and guidance you have provided me over the years. I will always look back on my time at [Company Name] with fondness and gratitude.
Thank you again for everything.
Sincerely,
[Your Name]
Unhappy with Company Policies
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name]. I have enjoyed my time working with such a dedicated team, but I am unhappy with some of the company policies and decisions that have recently been made.
I hope that my decision to leave will not cause any disruption to the team or the company as a whole. I am committed to doing everything I can to ensure a smooth and seamless transition.
Thank you again for everything.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
Here are some tips to keep in mind when writing your resignation letter:
- Be professional and courteous. Even if you are leaving because of negative circumstances, it is important to maintain a positive tone in your resignation letter.
- Be clear about your intent to resign. Start your letter by stating your intention to resign and the date of your last day of work.
- Provide a reason for leaving. While you do not have to go into great detail, it is important to provide a reason for leaving.
- Offer to help with the transition. In order to make the transition as smooth as possible, offer to help train your replacement or assist with any other tasks that need to be completed before you leave.
- Express gratitude. Thank your employer for the opportunity to work with the company and for any experiences or skills you gained while working there.
- Proofread your letter. Make sure to proofread your letter for any spelling or grammatical errors before submitting it.
Frequently Asked Questions
How much notice should I give before resigning?
It is typical to give at least two weeks’ notice before resigning. However, if you have a contract that specifies a different notice period, make sure to follow that instead.
Do I need to provide a reason for resigning?
No, you do not have to provide a reason for resigning. However, it is generally considered courteous to do so.
Should I speak to my employer before submitting my resignation letter?
It is a good idea to speak to your employer in person before submitting your resignation letter. This will give you the opportunity to explain your reasons for leaving and thank them for the opportunity to work with the company.
Is it okay to email my resignation letter?
While it is best to submit your resignation letter in person, it is okay to email it if that is not possible. Just make sure to follow up with a phone call or in-person meeting to discuss your resignation.
How do I address my resignation letter?
Address your resignation letter to your immediate supervisor or manager.
Can I change my mind after submitting my resignation letter?
It is possible to change your mind after submitting your resignation letter. However, it is important to speak to your employer as soon as possible if you are considering doing so.
Conclusion
Writing a resignation letter can be difficult, but it is an important part of the process of leaving your job. Use the examples and tips provided in this article to write a professional and courteous resignation letter.