When an employee leaves a company, it is important to inform their colleagues and clients in a professional and respectful manner. Writing an announcement of employee leaving company email can be challenging, especially if you have never done it before. In this article, we will provide you with examples of announcement of employee leaving company email and related tips to help you draft your own email.
Examples
Resignation Announcement
Dear colleagues,
I regret to inform you that [employee name] has decided to resign from [company name]. Their last day with us will be [date]. We appreciate [employee name]’s contributions to the company and wish them all the best in their future endeavors.
If you have any questions or concerns, please do not hesitate to contact me.
Best regards,
[Your name]
Retirement Announcement
Dear all,
After [number of years] years of dedicated service, [employee name] has decided to retire from [company name]. Their last day with us will be [date]. We would like to thank [employee name] for their hard work and commitment to the company over the years.
We will be organizing a farewell party for [employee name]. More details will follow soon. If you have any questions or suggestions, please feel free to contact me.
Best regards,
[Your name]
Termination Announcement
Dear team,
I am writing to inform you that [employee name]’s employment with [company name] has been terminated, effective immediately. We appreciate the contributions [employee name] has made to the company, but unfortunately, this decision had to be made due to [reason for termination].
We will be taking steps to ensure that [employee name]’s responsibilities are handled by other team members. If you have any questions or concerns, please do not hesitate to contact me or [HR department name].
Best regards,
[Your name]
Maternity Leave Announcement
Dear all,
I am writing to inform you that [employee name] will be going on maternity leave starting from [date]. [Employee name]’s expected return date is [date]. During [employee name]’s absence, [name of interim employee] will be handling their responsibilities.
We wish [employee name] all the best in this exciting new chapter of their life. If you have any questions or concerns, please do not hesitate to contact me or [HR department name].
Best regards,
[Your name]
Relocation Announcement
Dear colleagues,
It is with mixed feelings that I announce that [employee name] will be leaving [company name] and relocating to [location]. [Employee name]’s last day with us will be [date]. We appreciate [employee name]’s contributions to the company and will miss working with them.
We wish [employee name] all the best in their new adventure. If you have any questions or concerns, please do not hesitate to contact me or [HR department name].
Best regards,
[Your name]
Job Opportunity Announcement
Dear team,
I am writing to inform you that [employee name] has accepted a new job opportunity and will be leaving [company name]. Their last day with us will be [date]. We are sad to see [employee name] go, but we wish them all the best in their new role.
Please keep an eye out for job opportunities within the company and feel free to contact me if you have any questions or concerns.
Best regards,
[Your name]
Tips
How to write an announcement of employee leaving company email
When writing an announcement of employee leaving company email, it is important to keep the following tips in mind:
- Be professional and respectful. The email should reflect the company’s values and culture.
- Include the employee’s name, their last day of work, and their reason for leaving (if applicable).
- Express gratitude for the employee’s contributions to the company.
- Provide information about how the employee’s responsibilities will be handled after they leave.
- Offer support to employees who may be impacted by the departure.
- Include contact information for anyone who may have questions or concerns.
- Review and edit the email before sending it to ensure that it is clear, concise, and error-free.
Frequently Asked Questions
What should I include in an announcement of employee leaving company email?
You should include the employee’s name, their last day of work, and their reason for leaving (if applicable). You should also express gratitude for the employee’s contributions to the company and provide information about how their responsibilities will be handled after they leave.
How should I address the email?
You should address the email to the appropriate audience, such as “Dear colleagues” or “Dear team”. If the employee who is leaving has a specific role or department, you may want to address the email to that group specifically.
What if the employee leaving is a high-level executive?
If the employee leaving is a high-level executive, you may want to send a separate email to the company’s board of directors or other stakeholders to inform them of the departure.
Should I mention the employee’s new job in the email?
It is not necessary to mention the employee’s new job in the email. However, if the employee is leaving to pursue a new opportunity within the same industry, you may want to acknowledge their expertise and wish them well in their new role.
What if the employee leaving is a close friend?
If the employee leaving is a close friend, it may be appropriate to send a personal email or card in addition to the professional announcement of their departure.
What if the employee leaving has had a negative impact on the company?
If the employee leaving has had a negative impact on the company, it is still important to be professional and respectful in the announcement of their departure. Avoid mentioning any negative experiences or conflicts and focus on the employee’s contributions to the company.
Conclusion
An announcement of employee leaving company email is an important communication that should be handled with care. By following our examples and tips, you can draft a professional and respectful email that reflects your company’s values and culture.