When an employee decides to resign, it is important for the employer to respond professionally and respectfully. Writing an acceptance of resignation letter is a polite way to acknowledge the employee’s departure and thank them for their contributions. In this article, we will provide seven examples of acceptance of resignation letter that you can use as a reference to create your own.
Example 1 – Acceptance of Resignation Letter Due to Personal Reasons
Dear [Employee Name],
We have received your resignation and would like to express our gratitude for the hard work and dedication you have shown during your time here. We are sad to see you go, but we understand that personal circumstances sometimes require immediate attention.
We wish you all the best in your future endeavors, and should you ever decide to return to the company, please do not hesitate to reach out.
Thank you once again for your valuable contributions to our team.
Best regards,
[Your Name]
Example 2 – Acceptance of Resignation Letter Due to New Opportunity
Dear [Employee Name],
Thank you for informing us of your decision to resign. We appreciate your honesty and professionalism in giving us ample notice to make necessary arrangements.
We are sad to see you go, but we understand that new opportunities can be exciting and beneficial for your career growth. Your contributions to the company will always be remembered and we wish you all the best in your future endeavors.
Thank you for being part of our team and we hope to maintain a professional relationship with you in the years to come.
Sincerely,
[Your Name]
Example 3 – Acceptance of Resignation Letter Due to Health Reasons
Dear [Employee Name],
We are sorry to hear about your health condition and we hope you are taking the necessary steps to recover fully. We have received your resignation and would like to express our gratitude for the hard work and dedication you have shown during your time here.
We understand that your health is a top priority and we fully support your decision to focus on your well-being. Please know that you can always count on us for any assistance you may need.
Thank you for your valuable contributions to our team and we wish you a speedy recovery.
Sincerely,
[Your Name]
Example 4 – Acceptance of Resignation Letter Due to Retirement
Dear [Employee Name],
It is with mixed emotions that we accept your resignation. We are sad to see you go, but we are also happy for you as you embark on a new chapter of your life. Your dedication and hard work have been a valuable contribution to our team and we will miss you.
We wish you a happy and fulfilling retirement. Please keep in touch and let us know how you are doing from time to time.
Thank you for everything and enjoy your well-deserved retirement.
Warm regards,
[Your Name]
Example 5 – Acceptance of Resignation Letter Due to Relocation
Dear [Employee Name],
We have received your resignation letter and we regret to see you go. We understand that relocation can be a significant change and we respect your decision.
We are grateful for the hard work and dedication you have shown during your time here. Your contributions have been instrumental in the success of our team.
We wish you all the best in your relocation and new endeavors. Please keep in touch and let us know how you are doing.
Thank you once again for being part of our team.
Sincerely,
[Your Name]
Example 6 – Acceptance of Resignation Letter Due to Better Offer
Dear [Employee Name],
We have received your resignation letter, and while we are disappointed to lose you, we understand the importance of considering other opportunities.
We appreciate the hard work and dedication you have shown during your time here, and we wish you all the best in your new position. Please do not hesitate to reach out should you need a reference or recommendation in the future.
Thank you once again for your contributions to our team.
Best regards,
[Your Name]
Example 7 – Acceptance of Resignation Letter Due to Unhealthy Work Environment
Dear [Employee Name],
We have received your resignation letter, and while we are sad to see you go, we understand that a healthy work environment is crucial to your well-being.
We apologize if we have fallen short in providing a comfortable and supportive work environment. We appreciate your hard work and dedication during your time here, and we wish you all the best in your future endeavors.
Thank you for being part of our team and please know that we take your feedback seriously.
Best regards,
[Your Name]
Tips for Writing an Acceptance of Resignation Letter
Here are some tips to keep in mind when writing an acceptance of resignation letter:
- Express your gratitude for the employee’s contributions and acknowledge their decision to resign.
- Keep the tone professional and respectful.
- Offer your support and assistance during their transition.
- Mention the possibility of maintaining a professional relationship or extending a job offer in the future, if appropriate.
- Proofread the letter carefully before sending it to ensure it is free of errors.
Frequently Asked Questions
Q: How should I begin an acceptance of resignation letter?
A: Begin by thanking the employee for their contributions and acknowledging their decision to resign. Express your gratitude for their hard work and dedication during their time with the company.
Q: Should I offer to extend a job offer in the future?
A: If the employee left on good terms and their departure was due to reasons beyond their control, it may be appropriate to mention the possibility of extending a job offer in the future. However, use your discretion and make sure it is appropriate.
Q: Is it necessary to mention the reason for the resignation in the acceptance letter?
A: It is not necessary to mention the specific reason for the resignation, but you can acknowledge it if the employee mentioned it in their resignation letter. Focus on expressing your gratitude for their contributions and wishing them all the best in their future endeavors.
Q: Should I include the employee’s last day in the acceptance letter?
A: Yes, it is important to include the employee’s last day in the acceptance letter to ensure a smooth transition and ensure all necessary tasks are completed before they leave.
Q: How long should an acceptance of resignation letter be?
A: Aim for a letter that is concise and to the point, but also expresses your gratitude and respect for the employee’s contributions. A letter that is 2-3 paragraphs long or around 40-50 sentences is appropriate.
Q: Is it appropriate to include personal details in the letter, such as sharing your own personal thoughts on the resignation?
A: While it is important to express your gratitude for the employee’s contributions, it is not appropriate to include personal details or opinions in the letter. Keep the tone professional and respectful.
Conclusion
Writing an acceptance of resignation letter is an important part of the offboarding process. By expressing your gratitude and respect for the employee’s contributions, you can maintain a positive relationship with them even after they leave. Use the examples and tips provided in this article to create your own letter and ensure a smooth transition for all parties involved.