When it’s time for you to move on from your current position, it’s important to provide your employer with a professional, well-written resignation letter. One popular way to do so is through a 2 week notice email template. Here’s everything you need to know about writing one:
Examples of 2 Week Notice Email Template
Personal Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I have made the difficult decision to resign from my position as [Your Position]. My last day of work will be [Two Weeks from Today’s Date]. This decision was not an easy one, but I have accepted an opportunity that better aligns with my personal goals.
Complimentary Close:
Thank you for everything you have done for me during my time here. I will do everything I can to ensure a smooth transition during the next two weeks.
New Job Offer
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to let you know that I have accepted an offer for a new position and will be resigning from my current position as [Your Position] effective [Two Weeks from Today’s Date]. I want to thank you and the entire team for the wonderful experience I have had working here at [Company Name].
Complimentary Close:
Thank you again for everything. I wish the company continued success in the future.
Company Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be resigning from my position as [Your Position] effective [Two Weeks from Today’s Date]. Unfortunately, my family and I will be relocating to [New Location] due to personal reasons, and I am unable to continue my employment with [Company Name].
Complimentary Close:
Thank you for your time and understanding. I have enjoyed working with you and the rest of the team, and I believe that the company will continue to thrive in the future.
Health Reasons
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with great regret that I submit my resignation effective [Two Weeks from Today’s Date]. Unfortunately, my health has taken a turn for the worse and I need to take some time to focus on my recovery. I am grateful for the opportunities that [Company Name] has given me and I have thoroughly enjoyed working with you and the team.
Complimentary Close:
Thank you again for your understanding and support during my time here. I wish the company continued success in the future.
Personal Growth
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with a heavy heart that I submit my resignation effective [Two Weeks from Today’s Date]. I have been offered an opportunity to explore a new career path that I am excited to pursue. I want to thank you and the entire team for the support and guidance you have provided me during my time here at [Company Name].
Complimentary Close:
Thank you again for everything. I wish the company continued success in the future.
Retirement
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with mixed emotions that I submit my resignation effective [Two Weeks from Today’s Date]. After much consideration, I have decided to retire and focus on spending time with my family. I would like to thank you and the entire team for the wonderful experience I have had working here at [Company Name].
Complimentary Close:
Thank you again for everything. I wish the company continued success in the future.
Tips for Writing a 2 Week Notice Email Template
When writing a 2 week notice email template, here are some tips to keep in mind:
Be professional and concise
Keep your email professional and to the point. State your intention to resign, your last day of work, and your gratitude towards your employer for the opportunities and experiences you’ve had while working there. Avoid including any personal details or negative comments about the company or your colleagues.
Give sufficient notice
It is customary to give two weeks’ notice when resigning, but you may want to consider giving more time if you’re able to. This will allow your employer to find a replacement or make other arrangements in a timely manner.
Edit examples to fit your situation
While the examples above can serve as a helpful guide, it’s important to make sure that your email is tailored to your specific situation. Edit the examples as necessary to accurately reflect your reason for resigning and your relationship with your employer.
Frequently Asked Questions
What should I include in my 2 week notice email?
Your 2 week notice email should include your intention to resign, your last day of work, and your gratitude towards your employer for the opportunities and experiences you’ve had while working there.
Should I provide a reason for my resignation in my 2 week notice email?
While providing a reason for your resignation is not required, it is considered professional to do so. If you feel comfortable, you can include a brief explanation for why you’re leaving. However, avoid including any negative comments about the company or your colleagues.
Is it appropriate to resign by email?
While it’s always best to resign in person, resigning by email is acceptable in some situations. If you work remotely or your employer is located in a different city, resigning by email may be your best option. However, if you work in the same office as your employer, it’s recommended to resign in person and follow up with an email as a courtesy.
Can I negotiate my end date with my employer?
While it is possible to negotiate your end date with your employer, keep in mind that giving two weeks’ notice is considered standard. Asking for more time may inconvenience your employer and could negatively impact your relationship with them. Only request a different end date if it’s absolutely necessary.
What should I do if my employer asks me to stay longer than two weeks?
If your employer asks you to stay longer than two weeks, you can choose to accept or decline their offer. If you’re able to stay longer and want to help out, make sure that you’re compensated for your extra time. If you’re unable to stay longer, politely decline and reaffirm your commitment to working hard during your remaining time.
What happens after I submit my 2 week notice email?
After submitting your 2 week notice email, your employer may ask you to attend an exit interview or complete some paperwork. Make sure that you fulfill all of your obligations and finish your work to the best of your abilities during your remaining time. It’s also important to maintain a positive attitude and leave on good terms.
Conclusion
Writing a professional 2 week notice email template is an important step in resigning from a job. By following the tips and examples provided above, you can create a well-written email that reflects your appreciation for your employer and your time spent at the company. Remember to be professional, concise, and honest in your email, and you’ll be well on your way to a successful resignation.